How to Improve Your Board of Directors Meetings

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The existence of a board of directors is an excellent method of ensuring that your business is being managed efficiently and that decisions are taken in a transparent, fair manner. But for the board to be effective, it’s crucial that all members are actively engaged and present at every meeting. Poor attendance at meetings leads to a loss in productivity as well as a decrease in effective leadership. Here are some tips to improve your board meeting.

Plan ahead: Make sure that the board members have received pertinent information, such as reports, financial statements, and background material in advance of the meeting. This will allow them to be ready with well-thought-out questions. Sending information early gives board members time to check their schedules to make sure they can attend.

Start your meeting at the appropriate time. Call the meeting to start and confirm the quorum. This will show that the board respects everyone’s valuable time.

Set up a clear decision-making procedure: Having a clear and concise decision-making procedure keeps the discussion on track and helps avoid distractions that could hinder the discussion.

Encourage active participation. It can be difficult to create an environment which everyone is comfortable sharing insights and perspectives. Chairpersons play a significant role in promoting participation by soliciting input from both sides and helping to facilitate an open and constructive discussion. They can also set the ground guidelines for discussion to encourage concise comments and equal airtime for all participants.