How to Conduct a Successful Remote Board Meeting

A remote board meeting is an online version of a traditional face-to-face board meeting. It is where you and other participants connect through a secure, easy-to-use online platform. Instead of spending time and money on travel expenses, your team can join the meeting from the comfort of their home or office.

The first step in having a successful remote meeting is to choose the most effective video conferencing software. It should be safe, user-friendly and offer a wide range of useful tools. Once you’ve selected the best one, make sure to perform a test before the meeting to ensure everyone is familiar with it and are able to get started quickly.

You should also read the rules and regulations in your state regarding remote meetings. There may be legal requirements that you’ll have to consider, so check in with your board admin or lawyer to make sure you’re compliant prior to scheduling a remote meeting.

Another aspect of etiquette in virtual meetings worth implementing is muting your microphone when you’re not speaking, so other members can hear the conversation more clearly. This can help keep the meeting on the right track by avoiding unnecessary interruptions, which can be a source of frustration for everyone involved.

Additionally, it is important to establish clear goals and time limits for the meeting prior to when you start. This way, you’ll be able to keep the call on schedule and make sure you’ve covered every item on your agenda. This will also help keep your remote board members more engaged and focused throughout the meeting.

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