How to Choose Document Sharing Software

Document sharing software allows people to access the same document at the same time and collaborate on it. This helps to reduce the risk of miscommunication and helps speed up project turnaround.

Online document sharing is simpler to manage than sending emails with attachments, and can be done on any device that has an internet connection. It also does away https://www.sharingvirtual.net/document-sharing-online-by-board-room-for-directors/ with the need to store hard copies and also reduces the size of documents.

There are many ways of sharing files, such as FTP and SFTP. Cloud storage solutions, like Box or P2P networks. But the best document-sharing tools have centralized management, security features like encryption and protection for data-in transit, and real time synchronization.

Project managers should also look for features like control of version and history as well as collaboration detection that make it simple to keep track of changes and ensure that everyone is working on the most current draft. The ability to make comments on and assign tasks makes it easy for teams to share information on documents.

ClickUp is a project management tool with document sharing capabilities. Its granular permissions let users choose who gets to view files, edit or delete them and lets them view who’s editing in real time. The feature of syncing files keeps the most recent version of files that are mirrored across every device, and its collaboration detection lets users know when others are viewing or comment on. The tool also comes with an extensive collection of wikis, notes and spreadsheets to help teams stay on track with their projects.